Reimbursements 1.8

An owner who's required to build our assets in conjunction with the development is reimbursed an amount towards the cost of the works by us.

Reimbursement is not made for:

  • the upsized portion or additional length of works attributable solely to servicing the subject development

  • temporary works

  • works which are required to meet the owner's personal requirements

Basis for determining of the reimbursement amount

In general, reimbursements apply to land owners who construct our drainage works. The tables below are used to determine the applicable reimbursement, where the contract price is not more than $20,000. 

For larger contracts, we'll determine the reimbursement amount from tender prices.

The rates in the tables are also used to estimate the construction costs of works when determining contribution rates for development services schemes.

The rates shown below are our current (2017) drainage works reimbursement rates, based on an industry-supported review of supply, delivery and construction costs for drainage projects. Earthworks rates vary with differences in the geology of the underlying soil, and therefore three geological regions have been identified, with differing reimbursement rates applied where appropriate.

Please note:

Pipeline rates are determined by the size of the pipe required to meet our requirements, along with the type of joint system and the backfill requirements. We require flush jointed (or interlocking) pipes with 20% fine crushed rock (FCR) back fill. Some municipal councils have more stringent requirements.

Reimbursements for pipeline sizes larger than those shown will be based on actual project tender prices.

The values shown are primarily intended for use in projects in greenfield areas. It may be necessary to base reimbursement determination on actual tender prices for projects in other areas.

Use the maps below to find which reimbursement region applies to your development:

Map of outer-city councils per region, charges in table below are based on 3 regions. West region includes Moorabool, Macedon Ra

Map of inner-city councils per region, charges in table below are based on 3 regions. West region includes Melton, Wyndham, Hume

 

Drainage pipeline construction costs for reimbursement calculations

(Please note these rates exclude GST)

North East region

Nominal pipe diameter
(millimetres)
IJ/FJ
20% FCR
($/m)
IJ/FJ
100% FCR
($/m)
RRJ
20% FCR
($/m)
RRJ
100% FCR
($/m)
300 159 201 179 228
375 187 242 227 297
450 224 297 275 365
525 264 350 323 431
600 302 403 371 497
675 341 454 419 561
750 378 506 467 624
825 388 516 514 686
900 423 559 562 747
1050 493 651 656 866
1200 562 733 750 980
1350 633 817 843 1,089
1500 702 894 937 1,194
1650 771 969 1,029 1,295
1800 840 1,040 1,121 1,391
1950 905 1,105 1,213 1,482
2100 977 1,175 1,304 1,569
2250 1,042 1,234 1,395 1,652
2400 1,114 1,295 1,486 1,730

West region

Nominal pipe diameter
(millimetres)
IJ/FJ
20% FCR
($/m)
IJ/FJ
100% FCR
($/m)
RRJ
20% FCR
($/m)
RRJ
100% FCR
($/m)
300 195 232 222 263
375 229 284 279 348
450 270 341 330 420
525 305 392 376 482
600 339 435 418 535
675 369 470 456 580
750 400 502 493 620
825 399 494 528 657
900 422 517 563 691
1050 479 573 637 762
1200 542 634 722 846
1350 622 719 828 958
1500 721 833 961 1,112
1650 846 990 1,130 1,322
1800 1,005 1,199 1,344 1,603
1950 1,199 1,466 1,609 1,969
2100 1,448 1,820 1,935 2,433
2250 1,733 2,244 2,329 3,010
2400 2,094 2,777 2,800 3,715

 

South East region

Nominal pipe diameter
(millimetres)
IJ/FJ
20% FCR
($/m)
IJ/FJ
100% FCR
($/m)
RRJ
20% FCR
($/m)
RRJ
100% FCR
($/m)
300 142 182 159 205
375 159 207 193 252
450 189 246 231 302
525 220 291 271 357
600 257 339 316 417
675 295 390 363 481
750 335 446 414 550
825 354 470 468 623
900 395 525 526 701
1050 491 653 652 869
1200 593 790 791 1,056
1350 707 945 943 1,261
1500 831 1,110 1,109 1,484
1650 965 1,290 1,289 1,725
1800 1,109 1,481 1,482 1,983
1950 1,257 1,682 1,688 2,260
2100 1,428 1,911 1,908 2,555
2250 1,599 2,138 2,142 2,868
2400 1,787 2,392 2,389 3,199

Construction estimating rates

Drainage works component​ Rate​
Earthworks​
Cut - Northeast​ $22.00/m3
Cut - West​ $14.00/m3
Cut - Southeast​ $10.30/m3
Disposal of excess cut​ $18.00/m3
Filling (onsite cut)​ $11.00/m3
Filling (imported clean fill) $19.50/m3​
Clay lining
In-situ (350mm depth) $7.50/m2​​
Imported (350mm depth) ​$19.00/m2
Stripping $1.30/m3
Topsoiling $3.10/m2
Planting
Terrestrial revegetation​ $15.70/m2
Aquatic revegetation​ $13.60/m2
Grassing (Turf grassing) $7.00/m2
Hydroseeding $1.50/m2
Weed control matting​ $6.60/m2​
Litter traps
450mm diameter​ $25,300/ea​​
600mm diameter​ $32,200/ea​​
750mm diameter​ $40,000/ea​​
900mm diameter​ $48,800/ea​​
1050mm diameter​ $58,600/ea​​
1200mm diameter​ $69,300/ea​​
1350mm diameter​ $81,000/ea​​
1500mm diameter​ $91,100/ea​​
1650mm diameter​ $102,100/ea​
1800mm diameter​ $114,100/ea​​
1950mm diameter​ $127,100/ea​​
2100mm diameter​ $141,000/ea​​
Rock work (chutes, weirs, pools and riffles) $185/m3
Rock beaching $96/m2
Access track construction
Crushed rock​ $31.00/m2
Concrete​ $58.00/m2
Traffic management allowances
Minor council roads​ $4,788/crossing​
Major council roads​ $10,951.50/crossing​
Railway line​ $258,447/crossing​
Pipe connection to waterway $11,823/pipe​
VicRoads pipe $0/ea
VicRoads box culvert $54,757.50/ea
Sediment traps
Structure allowance $5,491.50/ea
Riprap allowance​ $5,911.50/ea​
First cleanout​ $22,449/ea​
Bio-retention
Agi pipe​ $15.00/m​
Filter media​ $59.12/m3
Geotextile fabric​ $3.00/m2
Fencing  
Temporary fencing $15.00/m
Bollards $250.00/ea
Permanent fencing (post and wire) $60.00/m
Permanent fencing (cyclone) $75.00/m
Culvert  
Headwall setting rate $2,848/m3
Box culvert link / Base slab rates  
300mm $103.79/m
450mm $163.64/m
600mm $234.36/m
900mm $381.47/m
1200mm $578.92/m
1500mm $834.31/m
1800mm $1,037.80/m
2100mm $1,247.72/m
2400mm $1,503.68/m
2700mm $1,796.07/m
3000mm $2,069.17/m
3600mm $2,370.12/m
4200mm $2,670/m
Box culvert rates  
300mm (w) x 225mm (h) $193/m
450mm (w) x 300mm (h) $267/m
600mm (w) x 300mm (h) $329/m
600mm (w) x 450mm (h) $375/m
900mm (w) x 300mm (h) $479/m
900mm (w) x 600mm (h) $580/m
1200mm (w) x 300mm (h)  $658/m
1200mm (w) x 600mm (h) $785/m
1200mm (w) x 900mm (h) $897/m
1200mm (w) x 1200mm (h) $996/m
1500mm (w) x 600mm (h) $1,111/m
1500mm (w) x 750mm (h) $1,185/m
1500mm (w) x 900mm (h) $1,259/m
1500mm (w) x 1200mm (h) $1,351/m
1500mm (w) x 1500mm (h) $1,528/m
1800mm (w) x 600mm (h) $1,307/m
1800mm (w) x 750mm (h) $1,399/m
1800mm (w) x 900mm (h) $1,494/m
1800mm (w) x 1200mm (h) $1, 952/m
1800mm (w) x 1500mm (h) $2,111/m
1800mm (w) x 1800mm (h) $2,271/m
2100mm (w) x 600mm (h) $1,494/m
2100mm (w) x 750mm (h) $1,593/m
2100mm (w) x 900mm (h) $1,685/m
2100mm (w) x 1200mm (h) $2,221/m
2100mm (w) x 1500mm (h) $2,336/m
2100mm (w) x 1800mm (h) $2,461/m
2100mm (w) x 2100mm (h) $2,588/m
2400mm (w) x 600mm (h)  $1,746/m
2400mm (w) x 750mm (h) $1,842/m
2400mm (w) x 900mm (h) $1,938/m
2400mm (w) x 1200mm (h) $2,334/m
2400mm (w) x 1500mm (h) $2,492/m
2400mm (w) x 2100mm (h) $2,806/m
2400mm (w) x 2400mm (h) $2,964/m
2700mm (w) x 600mm (h) $2,079/m
2700mm (w) x 750mm (h) $2,154/m
2700mm (w) x 900mm (h) $2,257/m
2700mm (w) x 1200mm (h) $2,470/m
2700mm (w) x 1500mm (h) $3,007/m
2700mm (w) x 1800mm (h) $3,031/m
2700mm (w) x 2100mm (h) $3,264/m
2700mm (w) x 2400mm (h)  $3,497/m
2700mm (w) x 2700mm (h) $3,731/m
3000mm (w) x 900mm (h) $2,753/m
3000mm (w) x 1200mm (h) $2,955/m
3000mm (w) x 1500mm (h) $3,161/m
3000mm (w) x 1800mm (h) $3,357/m
3000mm (w) x 2100mm (h) $3,559/m
3000mm (w) x 2400mm (h) $3,760/m
3000mm (w) x 2700mm (h) $3,959/m
3000mm (w) x 3000mm (h) $4,161/m
3600mm (w) x 900mm (h) $3,552/m
3600mm (w) x 1200mm (h)  $3,719/m
3600mm (w) x 1500mm (h) $3,916/m
3600mm (w) x 1800mm (h) $4,175/m
3600mm (w) x 2100mm (h) $4,417/m
3600mm (w) x 2400mm (h0 $4,655/m
3600mm (w) x 2700mm (h) $4,906/m
3600mm (w) x 3000mm (h) $5,211/m
4200mm (w) x 900mm (h) $4,559/m
4200mm (w) x 1200mm (h) $4,787/m
4200mm (w) x 1500mm (h) $5,057/m
4200mm (w) x 1800mm (h) $5,320/m
4200mm (w) x 2100mm (h) $5, 582/m
4200mm (w) x 2400mm (h) $5,837/m
4200mm (w) x 2700mm (h) $6,086/m
4200mm (w) x 3000mm (h) $6,370/m
Pit rate $6,300 ea
Asset management  
CCTV $15 ea
Asset recording $6,000 ea

Tender reimbursements

This reimbursement information applies to contracts greater than $20,000.  

Reimbursements for tenders 1.8.2

  • Development Services Scheme pipelines 1.8.2.1

  • Pipelines not in a Scheme 1.8.2.2

  • Wetlands not within retarding basins 1.8.2.3

  • Wetlands within retarding basins 1.8.2.4

  • Standalone retarding basins 1.8.2.5

  • Waterways 1.8.2.6

  • Raingardens 1.8.2.7

  • Provisional and contingency items 1.8.2.8

  • Variations 1.8.2.9

  • Site environmental management (provisional) 1.8.2.10

  • Engineering and council supervision 1.8.2.11

  • Non-competitive tenders 1.8.2.12

  • Table of reimbursable items in tenders 1.8.2.13 

Timing for reimbursement payments

We reimburse for works after the issue of a Certificate of Practical Completion and a Certificate of Completion as per the schedule below:

Pipes and concrete structures (hard engineered assets)

Works less than $20,000:

  • 100% of reimbursement to be paid after the issue of the Certification of Completion

Works between $20,000 and $40,000:

  • 100%t reimbursement amount less $2,000 to be paid after the issue of the Certificate of Practical Completion with the remaining payment made after the issue of the Certificate of Completion

Works between $40,000 and $100,000:

  • 100% reimbursement amount less $5,000 to be paid after the issue of the Certificate of Practical Completion with the remaining payment made after the issue of the Certificate of Completion

Works greater than $100,000:

  • 100% of reimbursement amount less 5% to be paid after the issue of the Certificate of Practical Completion with the remaining payment made after the issue of the Certificate of Completion.

Earthworks

Works between $20,000 and $40,000:

  • 100% reimbursement amount less $4,000 to be paid after the issue of the Certificate of Practical Completion with the remaining payment made after the issue of the Certificate of Completion.

Works between $40,000 and $100,000:

  • 100% reimbursement amount less $10,000 to be paid after the issue of the Certificate of Practical Completion with the remaining payment made after the issue of the Certificate of Completion

Works greater than $100,000:

  • 100% of reimbursement amount less 10% to be paid after the issue of the Certificate of Practical Completion with the remaining payment made after the issue of the Certificate of Completion.

Landscaping and planting works

100% of reimbursement amount less 50% to be paid after the issue of the Certificate of Practical Completion. We may consider a progress payment during the defects liability period of up to 25% of the reimbursement amount upon application by the developer with the remaining payment made after the issue of the Certificate of Completion.

The applicable Works Warranty Bond must be lodged with us prior to the final payment being made following the issue of the Certificate of Completion.

Works ahead of time

In some instances the owner may require drainage works to be constructed ahead of time in order to provide the development with an adequate outfall as opposed to temporary works. On these occasions, the reimbursement may be determined using a cost benefit analysis to ensure that we're not financially disadvantaged. Details of these arrangements will be provided in the offer of conditions for the particular project.

Temporary works

All temporary works, including temporary inlet and outlet structures, downstream cleanout works and upstream transition or diversion works must be paid for by the owner, without reimbursement by us.

Progress reimbursements

For larger projects, we may consider making progress reimbursements to ease the capital outlay of the developer. In such instances, progress payments will generally be a minimum of $200,000 with at least 10% of the value of work being held in retention. Although copies of the contractor's paid progress claims provide helpful evidence of the value of completed works, our reimbursement to the developer may not necessarily coincide exactly with the timing or value of these payments.

Optional and discretionary works

The functional design information provided by us will identify the works considered necessary by us to provide an efficient drainage system addressing relevant health and safety, environmental protection, drainage and waterway issues. These works will form the basis for any reimbursement. Any additional discretionary works required by the owner must be paid for by the owner without any reimbursement by us.

Such works include:

  • additional length or size of works

  • filling and/or grading of roads, reserves or lots

Variations

Our preference is thorough investigative works and design analysis is undertaken during the design phase to eliminate the subsequent requirement for variations during construction. Unless tender variations and the associated costs are approved by us in writing prior to construction, it's not guaranteed we'll meet additional costs.

Commencement of works

Works shouldn't commence until we've provided written advice as to the approved reimbursement amount.

Recipient created tax invoice

Should the owner wish to offset the reimbursement amount against contributions, the owner must agree for GST purposes not to issue a tax invoice but instead agree to us preparing a Recipient Created Tax Invoice (RCTI).

We're authorised to prepare RCTIs under ATO ruling GSTR 2000/10 in order to comply with tax requirements where transactions include non cash components.

Engineering fees

Engineering fees associated with the design of drainage works that qualify for reimbursement will be reimbursed as a percentage of the total cost of work, in accordance with our engineering fee scale.

Engineering fees for the planting phase of the project may be calculated separate to the civil works but will still be based on our engineering fee scale. 

Engineering Fee Scale

 

Works where construction is less than $20,000

Flat fee of 25% (such as max = $5,000)

Works where construction is greater than $20,000

As per our engineering fee scale.

For projects greater than $1,000,000, the fee may be negotiated or based on the scale if this mutually acceptable.

For projects less than $1,000,000 a fee can be negotiated if it can be demonstrated the project is more complex.

An MS Excel Calculator is available to calculate the engineering fee.

Engineering fees represent the following tasks:

  1. Survey

  2. Prepare briefs, and coordinate specialist consultants

  3. Coordination meetings between authorities and stakeholders

  4. Negotiating access for infrastructure works

  5. Design (concept design, functional design, detailed design)

  6. Plan preparation

  7. Calling separate tenders for our works, analysing and administering separate contract

  8. Contract management

  9. Project management

  10. Site inspections / surveillance / audits

  11. Specialist services such as landscape architects, hydrologists

  12. QA certifications

  13. Establishment and monitoring of Environmental Management plans

  14. Administering projects for longer periods due to extended maintenance periods

  15. Preparing maintenance agreements

  16. Asset recording and preparation of As-constructed drawings and digital information

  17. Quality testing and inspections prior to handover

  18. Financial management

 

Last updated:
2 May 2018