Sustainability Report 2006/07Case study: New system streamlines capital management
A major IT development is improving efficiency and strengthening governance of Melbourne Water’s capital program.
Our new capital management system will enhance control and reporting of capital projects by improving access to information, including linking projects back to the Corporate Plan and Water Plan.
The two-stage capital management system project began by reviewing and redesigning business processes. The system was developed to support these new business processes and provides a consistent interface (portal) that integrates the organisation’s finance system, electronic document management system and other systems.
The capital management system will reduce the time required to track, monitor and report on projects throughout their lifecycle.
It will also:
- Clarify processes (commensurate with the level of risk), roles and responsibilities, and ensure that the delivery process is documented and auditable
- Provide a consistent view of all capital projects (commensurate with the level of risk), enabling projects to be consolidated into planning and delivery programs, and outcomes reviewed against the Corporate Plan and Water Plan
- Clearly define and automate the project approval process
- Improve accessibility to information and transactions to reinforce accountability and collaboration.